More information about becoming a supplier
One of the most effective ways to get involved with the Jansen project is to become a primary contractor or a subcontractor for a company that has already been awarded contracts.
Companies looking to provide sub-contracting services can be found in the list of current companies onsite at the Jansen project or use the information provided in the “Awarded Contracts” section to get in touch with companies.
The process to Become a Supplier can last between nine (9) and twelve (12) months, depending on the scope of work and the complexity associated with that work, along with the commercial model proposed.
Below is a general, step-by-step guide for businesses who want to Become a Supplier:
1. Register and create profiles
Businesses must register and create profiles on all the applicable databases to be included in the competitive bid process. The Contracts & Procurement Team actively uses these databases to identify suitable businesses when developing a potential list of contractors for a specific scope of work. It is important to ensure that your business’ complete capabilities are represented in these databases as word searches are used to start the development of potential suppliers and contractors to conduct pre-qualification activities. The databases are as follows:
- EXPORT – Indigenous individuals and businesses
- MSMA (Mid-Sask Municipal Alliance) – East-central Saskatchewan businesses
- SIMSA (Saskatchewan Industrial & Mining Suppliers Association) – Saskatchewan-based companies
- HBJV (Hatch-Bantrel Joint Venture – Businesses located outside of Saskatchewan
The pre-qualification process involves information gathering and assessment to determine a contractor’s technical capability, capacity, resources, management processes, and performance. The following information will be required for pre-qualification:
- Minimum three years of financial statements
- ISO (International Organization for Standardization) quality standards
- Health and safety statistics, including but not limited to:
- Industry Relations
- Company structure
- Adherence to BHP Minimum Requirements for Suppliers
3. Competitive bidding process
Following the pre-qualification process, successful suppliers and contractors will be asked to participate in a competitive bidding process. Information contained in delivered proposals will help the Contracts and Procurement Team determine the following:
- Contractor’s ability to carry out the defined Scope of Work
- Adherence to Commercial Terms and Conditions
- Equipment skill set amongst other items specific to the Scope of Work.
4. Proposal evaluation and short-listing
Proposals are evaluated by HBJV to meet contract requirements and to provide a short list to BHP. Although contracts are awarded by HBJV, BHP provides direction how to proceed. Successful vendors need to register on BHP’s Global Contract Management System (GCMS).
Once work has been awarded, contracts will receive an email from firstname.lastname@example.org, BHP’s vendor onboarding team, requiring vendors to register in the GCMS system. Vendors will have five days to start the vendor registration process, or the link will expire.
5. Contract awarded
Contract is awarded, and execution and mobilization dates are confirmed.
Interested in becoming a sub-contractor?
Companies looking to provide subcontracting services can find the list of the current companies on-site at Jansen below, or use the information on the awarded contracts to get in touch with companies who have recently been awarded work.